This is the second time that these outdoor ministry associations have come together for a joint conference. In 2019, we welcomed over 250 participants. This year’s Great Gathering is projected to draw 400+ participants.

Set up is on Tuesday, November 12 from 3:00 to 7:00pm and on Wednesday, November 13 from 7:30 to 9:30am. No one will be allowed to set up outside of these time windows, no exceptions.

The exhibit hall will be open from 10:00 am to 4:00 pm on Wednesday, November 13.

Yes! There will be an exhibit hall map. We will also have a map on a podium-type stand at every entrance. Mini-maps on cards will also be handed out to participants. There will be at least one volunteer assigned to each exhibit hall room. This individual is to help keep traffic moving, guide people to the booths they are seeking, and remind folks of the locations of the other exhibit hall rooms. There will also be arrow stickers on the floor that will guide participants from room to room. If you are still worried that folks might have trouble finding you, sign up for the exhibit hall punch card when you receive the August email.

During the registration process, you will pay a 50% deposit on all purchases of booths and sponsorship opportunities. The balance will be due in August. If you need to cancel your booth, you can do so by August 31 and receive a full refund (minus a $150 processing fee). Due to the nature of sponsorship opportunities, the 50% deposit for sponsorships is non-refundable.

You will receive the notice of your balance in August. That will also be the time when we get the names of your representatives for the name badges. In that same email, you will get the exhibit hall shipping instructions and have the opportunity to sign up for the exhibit hall punch card.

During the exhibit hall hours, conference participants can visit with the different booths and get a special card stamped. Those who visit all of the booths on their card will be entered into a special drawing on Wednesday evening. There will be cards of different colors with different sets of exhibitors on them (you won’t be punching the cards of every attendee!). If you don’t want to stamp cards at your booth, that is no problem. Only those exhibitors who choose to donate items (worth $50 or more) for this drawing will be part of this special punch card opportunity. You sign up to be a part of the exhibit hall punch card when you receive your balance notice in August.

Regular booths are 8’ wide and 6’ deep. Deluxe booths are 10’ wide and 6’ deep. End Cap booths are 12’ wide and 6’ deep.

Your booth comes with one 6’ table (two tables if you have an End Cap booth), three chairs, electricity access (110 volts), and wi-fi access.

15' is the allowable ceiling height for all booths in Room 3. For all other rooms, the allowable ceiling height is 10’.

You get to choose your booth location from the five rooms of the exhibit hall. First consult the booth diagram <link to booth map> and then indicate your top five selections in the order of preference. We will do everything in our power to avoid placing direct competitors in adjacent booths.

You are provided with 2 name badges for each booth purchased. You may purchase additional badges for $50 each.

All of the details related to shipping your materials to Lake Junaluska will be found in the balance notice you receive in August.

No. Parking is free.

Yes, all five rooms of the exhibit hall are carpeted.

Yes. Proposals will be accepted through March 15. Please go to the workshops page and submit your session as soon as possible.

Yes! There is limited housing available for exhibitors and sponsors at this years conference. We invite you to register for the whole week and join us for conference - or spend a night or two before or after the exhibit hall. You will make your housing reservation directly with Lake Junaluska by visiting there website <lakejunaluskahousing website>. Please note that housing fees include food service. You may also consider staying in one of the many hotels in the area.

The Asheville Regional Airport (AVL) is located about 34 miles away from Lake Junaluska Conference and Retreat Center. You may find cheaper fares at Greenville-Spartanburg International Airport (GSP), which is 96 miles away.

Casual! Be comfortable and representative of your company or organization.