sponsorSHIP OPPORTUNITIES
Sponsorship opportunities will increase your connection and visibility with conference participants – and even allow you connection if you can’t travel to North Carolina for the Great Gathering! By sponsoring one of the following items, you increase the name recognition of your brand and the participants’ experience of this conference with hospitality and quality.
These opportunities are available on a first-come, first-served basis once registration begins (we are unable to reserve them without payment). Please remember that Business Members of any of the supporting associations receive a 10% discount on all sponsorship opportunities. Purchased sponsorship opportunities will be indicated below in red.
Full Day Sponsorships – $10,000 (0 of 2 available) – GSB Fundraising (Monday) and Run River Enterprises (Wednesday)
Half-Day Sponsorship – $6,000 for the Sunday of the conference
This is an opportunity for your company to have a major role in the OMC Great Gathering. Your company will be featured prominently leading up to the conference and throughout the event – especially on your sponsored day. Please check out the details below and email Joel Winchip if you are interested (purchase of the Half-Day Sponsorship is not available in the registration form).
Half-Day Sponsorship Details
- Your company’s name, logo, and website link will be featured prominently on the conference website, in a pre-conference email, and in the mobile app used during the event.
- Acknowledgement of your day sponsorship will also appear in the printed schedule.
- During the plenary session on Sunday (the “welcome to the conference” session), the coffee station at the entrance of the main auditorium will include signage that indicates that it is sponsored by your company. There will also be room on the station tables for your brochures and flyers.
- On that Sunday, your company’s name and logo will appear in an announcement slideshow as participants enter the plenary gathering. The slide will say, “We would like to thank <your company> for their sponsorship of this conference day.”
- During the plenary session, your company will have the option of setting up a booth in the back of the main auditorium in order to connect with participants before and after the session.
- On Sunday (or at another time during the conference week), your company will have the opportunity to lead a workshop session for the conference participants.
- The evening snack on Sunday will include signage that indicates it is sponsored by your company. There will also be room on the tables for your company’s brochures and flyers.
- On the Wednesday of the event, there will be an exhibit hall with 86 booths. There are three sizes of booths – Standard (8’ x 6’), Deluxe (10’ x 6’), and End Cap (12’ x 6’). The price of a Standard Booth ($2,000) is included with a Half-Full Day Sponsorship.
- As a Half-Day Sponsor, you also get to choose one special opportunity from the list below:
- Before the speaker during the plenary session, your company can present a video to the entire conference (up to three minutes in length). OR
- You can upgrade your Standard Booth in the exhibit hall (8’ x 6’) to a Deluxe Booth (10’ x 6’).
The sponsorship of the Sunday of the conference is available for the discounted rate of $6,000. Business Members receive a 10% discount on Day Sponsorships. If you would like a PDF that contains all of these details, you will find it on the conference website.
Sponsorship of the Conference Mug/Tumbler and the Coffee/Tea/Hot Chocolate Station – Kaleidoscope, Inc.
Help us welcome the participants on what will likely be a chilly November afternoon at Lake Junaluska by sponsoring this hot chocolate/tea/coffee catered event on the conference’s arrival day. Each participant receives one beverage in a conference mug/tumbler with the sponsor’s name and logo imprinted on one side. Your company/organization’s name and logo will appear on prominent signage and your brochures and/or giveaways will be displayed on a table next to the beverage station. Your sponsorship will also be acknowledged in the conference app and schedule.
Sponsorship of the Conference App – $1,500 (4 of 4 available)
The name and logo of your company/organization will appear in pre-conference emails and social media posts whenever the conference app is mentioned. You will also be acknowledged in the same way in the “download the app” signage at the conference. The logo of your company/organization will appear on the home page of the conference app. If you are also purchasing an exhibit hall booth, we will acknowledge your Conference App Sponsorship in your exhibitor listing in the app. If you are not attending the conference, you will receive a virtual exhibit hall booth listing that includes an acknowledgment of your Conference App Sponsorship.
Sponsorship of the Open Mic Night Event – $1,250
The Open Mic event on Tuesday night will provide the participants with the opportunity to shine as they share their many talents. This event will have a catered bar (one drink per participant), prizes for open mic singers, and other fun and engaging opportunities for everyone in attendance. Your company’s name and logo will appear on prominent signage and your brochures and/or giveaways will be displayed on every table in the room. Your sponsorship will be acknowledged in the conference app and schedule. Your company or organization will also be recognized as the sponsor of the event a minimum of six times during the night. While not required, the sponsor could provide their own imprinted items to be used for some of the prizes.
Sponsorship of the Conference Name Tag Holder – Regpack
The participants will use these high-quality name tag holders during the Great Gathering. The name of your company/organization will be a repeating imprint on the lanyard of each name tag holder (one color). You can also produce a 4″ x 5″ insert that we will put into the pouch of each name tag holder. Your sponsorship will also be acknowledged in the conference app.
Sponsorship of the Trivia Night Event – $1,000
Trivia Night is everyone’s favorite! On Sunday night, we will gather for fun and fellowship as we team up and quiz the conference participants. Your company’s name and logo will appear on prominent signage and your brochures and/or giveaways will be displayed on every table in the room. Your sponsorship will be acknowledged in the conference app and schedule. Your company/organization will also be recognized as the sponsor of the event a minimum of six times throughout the night. While not required, the sponsor could provide their own imprinted items to be used for some of the prizes.
Dessert Reception in the Exhibit Hall – PC(USA) Office of Christian Formation
On the Tuesday of the conference, dessert after lunch will not be served in the dining facilities. If folks are seeking something sweet, they will find a special dessert reception in the building that houses the exhibit hall. As the sponsor, your company/organization’s name and logo will appear on prominent signage at two locations and there will be table space where your brochures and/or giveaways will be displayed. This sponsorship will also be acknowledged in the conference app and schedule.
Sponsorship of the S’mores and Sparklers Event – $750
We will light up the night with sparklers and campfires under a beautiful North Carolina sky as the participants enjoy fresh mountain air and delicious s’mores! Your company/organization’s name and logo will appear on prominent signage and your brochures and/or giveaways will be displayed on a table next to the s’mores ingredients. Your sponsorship will also be acknowledged in the conference app and schedule.
Snack Reception in the Exhibit Hall – UltraCamp
On Tuesday afternoon, there will be a snack service they will find a special snack reception in the building that houses the exhibit hall. Your company/organization’s name and logo will appear on prominent signage at two locations and there will be table space where your brochures and/or giveaways can be displayed. This sponsorship will also be acknowledged in the conference app and schedule.
Sponsorship of the Conference Note Pad – Megasys Hospitality Solutions
Each participant will receive a note pad on the opening day of the conference. It will fit into their name tag holder and will be an easy way to take notes during the event. The name, logo, and website of your company/organization will appear on the back of the pad. Your sponsorship will also be acknowledged in the conference app.
Insert into the Group Picture Envelope – Outfit Your Logo and Kaleidoscope, Inc.
A group picture will be distributed to every participant at the Great Gathering. Purchase this opportunity and one of your brochures or catalogs will be inserted into the 9″ x 12″ envelope containing the group picture. The event is almost paper-free and does not have a conference tote bag, so this is an exclusive opportunity for you to get your publicity piece into the hands of every participant.
Conference Pen in the Name Tag Holder – Augsburg Fortress Publishers
This is the sponsorship of the pen that will be given to each attendee. You supply us with the pens and we will make sure that one of them makes it into the name tag holder of each of the participants.
Sponsorship of a Charging Station – $400 (4 of 4 available)
There is always a need to charge electronic devices whenever participants gather. This is the sponsorship of one of four charging stations that will be set up in lobbies and the larger meeting rooms around the conference center. Your company’s name and logo will appear on prominent signage at the station and there will be table space where your brochures and/or giveaways will be displayed all week.
Sponsorship of the Four Directory Map Stands – $400
This is the sponsorship of the four directory stands that will be placed throughout the conference center to help participants find their way around. During the exhibit hall on Wednesday, they will be used to help attendees locate the different exhibitors. Your name and logo will appear on large signs that will run down the sides of each of the four stands. There is also a place in each stand to hold your trifold brochures or rack cards all week.
Sponsorship of the Printed Schedule – Bitner Henry Insurance Group
A special mini-schedule is produced that participants can fold and put in their name tag holder. Most folks find this very helpful and use the printed schedule regularly throughout the week. As the sponsor of the schedule, we will put your 8″ x 5″ graphic (full color) on every copy of the schedule.
Arrow Floor Stickers for the Exhibit Hall – Outfit Your Logo
This is the sponsorship of the stickers on the floor that will guide the participants between the six different rooms during the exhibit hall. Your company’s name, logo, and booth number will appear on a sticker (i.e. You will find Company A at Booth #) about every 10 feet of the 250-foot path between the six rooms.
Sponsorship of a Hand Sanitizer Station – $250 (6 of 6 available)
These hand sanitizer stations are a way to support the health and safety of our participants. The station you sponsor will be set up in a hallway, lobby, or outside a dining facility at the conference center. Your company’s name and logo will appear on prominent signage at the station and there will be table space where your brochures and/or giveaways will be displayed all week.
Virtual Exhibit Hall Booth – $250 (this opportunity is for companies and organizations that are unable to attend the event)
There will be a special section in the conference website and app for virtual exhibitors who would like to share their website, marketing statement, social media links, contacts, a video, etc. with the conference participants.
Do you have a good or service that might be helpful to the conference? Perhaps a gift-in-kind could be bartered for one of the sponsorship opportunities above. Maybe you have a suggestion for a sponsorship we have not yet considered. If so, please contact Joel Winchip.
Lake Junaluska was a welcoming and beautiful location to host. The Great Gathering was well organized and allowed for wonderful connections with exhibitors and attendees. It was beneficial to have an opportunity to connect with so many camp and conference center leaders and staff representing the Outdoor Ministries Connection and affiliated denominations brought together by this special gathering. These connections truly help to create such a strong network of contacts and build a knowledge base providing beneficial resources for attendees.
We’re excited to have you join us! If you have questions about the exhibit hall, sponsorship opportunities, or the conference, please contact our exhibitor team.
Exhibitor + Sponsor
Frequently Asked Questions
How do I learn more about the OMC Great Gathering?
You will find the conference website at omcgreatgathering.com.
How many times has this event been held? When will it be held again?
How many people attended the last time this conference was held?
The last time the OMC Great Gathering was held (in 2019), we had over 510 participants attend the event. The attendees represented 335 camps and retreat centers from across the United States and Canada. This year we are projecting an attendance of as many as 650 participants.
When can I set up my booth?
Set up is on Tuesday, November 11 from 3:00 to 7:00pm and on Wednesday, November 12 from 7:30 to 9:30am. No one will be allowed to set up outside of these time windows - no exceptions.
What are the exhibit hall hours?
The exhibit hall will be open from 10:00 am to 4:00 pm on Wednesday, November 12.
The exhibit hall has booths in six different rooms. Will the attendees find me?
Yes! There will be an exhibit hall map in the conference app. We will also have a map on a podium-type stand at every building entrance. Mini-maps will also be available to participants. There will be at least one staff person assigned to each exhibit hall room. These individuals will help keep traffic moving, guide people to the booths they are seeking, and remind folks of the locations of the other exhibit hall rooms. There will also be arrow stickers on the floor to guide participants from room to room. A dessert and snack reception will also be held in the exhibit hall rooms that day. If you are still worried that folks might have trouble finding you, sign up to be a part of the exhibit hall punch card when you receive the August email.
Is there a deposit to secure space? What is the cancellation policy?
During the registration process, you will pay a 50% deposit on all purchases of booths and sponsorship opportunities. The balance will be due in August. If you need to cancel your booth, you can do so by August 31 and receive a full refund (minus a $150 processing fee). If you cancel your booth after August 15, but on or before September 15, OMC will refund 50% of the exhibitor fees (minus a $150 processing fee). Due to the nature of sponsorship opportunities, the 50% deposit for sponsorships is non-refundable.
When is the balance due for my booth and sponsorship opportunities?
You will receive the notice of your balance in August. That will also be the time when we get the names of your representatives for the name badges. In that same email, you will get the exhibit hall shipping instructions and have the opportunity to sign up for the exhibit hall punch card.
What is the exhibit hall punch card?
During the exhibit hall hours, conference participants can visit with the different booths and get a special card stamped. Those who visit all of the booths on their card will be entered into a special drawing on Wednesday evening. There will be cards of different colors with different sets of exhibitors on them (you won’t be punching the cards of every attendee!). If you don’t want to stamp cards at your booth, that is no problem. Only those exhibitors who choose to donate items (worth $50 or more) for this drawing will be part of this special punch card opportunity. You sign up to be a part of the exhibit hall punch card when you receive your balance notice in August.
What are the booth sizes?
Regular booths are 8’ wide and 6’ deep. Deluxe booths are 10’ wide and 6’ deep. End Cap booths are 12’ wide and 6’ deep (and include two six-foot tables).
What comes with my booth fee?
Your booth comes with one 6’ table (two tables if you have an End Cap booth), two chairs, electricity access (110 volts), and wi-fi access.
What is the ceiling height?
15' is the allowable ceiling height for all booths in Room 3. For all other rooms, the allowable ceiling height is 10’.
Do I get to pick the location of my booth?
You get to choose your booth location from the six rooms of the exhibit hall. During the registration process, you will have the opportunity to indicate your top five selections in the order of preference. We will do everything in our power to avoid placing direct competitors in adjacent booths.
How many badges come with my booth?
You are provided with two name badges for each booth purchased. You may purchase additional badges for $50 each.
When can I start shipping my materials?
All of the details related to shipping your materials to Lake Junaluska will be found in the balance notice you receive in August.
Is there any kind of parking fee at Lake Junaluska Conference and Retreat Center?
No. Parking is free.
Is the exhibit hall carpeted?
Yes, all six rooms of the exhibit hall are carpeted.
Can I submit a workshop proposal?
Yes. Proposals will be accepted through March 15. Please go to the workshops page and submit your session as soon as possible.
Is there housing for exhibitors at Lake Junaluska Conference and Retreat Center?
Yes! There is limited housing available for exhibitors and sponsors at this years conference. We invite you to register for the whole week and join us for the conference - or spend a night or two before or after the exhibit hall. You will make your housing reservation directly with Lake Junaluska by visiting their website. Please note that housing fees include food service. As an alternative, you may also consider staying in one of the many hotels in the area.
Which airport should I use?
The Asheville Regional Airport (AVL) is located about 34 miles away from Lake Junaluska Conference and Retreat Center. You may find cheaper fares at Greenville-Spartanburg International Airport (GSP), which is 96 miles away.
What is the appropriate dress for the conference?
Casual! Be comfortable.