Exhibit Hall
The Great Gathering Exhibit Hall, scheduled for November 12, 2025 from 10:00 am until 4:00 pm, will give your company or organization space and time to actively engage with conference participants in conversation as you display information, share opportunities, and hold giveaways.
The 86 booths will be available once registration goes live in February.
Exhibitors will choose between a regular booth (8’ x 6’), a deluxe booth (10’ x 6’), or an end cap booth (12’ x 6’). You will be able to select your booth location on a first-come, first-serve basis.
The Harrell Center will house the Exhibit Hall. It is adjacent to the auditorium used for all plenary gatherings.
exhibitor
Booth Pricing
A 10% discount on booths and sponsorship opportunities is available to association business members. Join one or more of the association business member programs before August 2025 and the discounted price will be reflected in your balance! Select an association to learn more.
Regular Booth
65 Available- $1,800 for Business Members (10% discount)
- 8′ x 6′ Booth space
- One 6-foot table, two chairs, electricity access, & wireless internet access
- Day registration for Wednesday for two exhibitor representatives which includes two box lunches
- Opportunity to participate in the Exhibitor Punch Card (see details below)
- Inclusion in a pre-conference email that includes your company’s name, logo, and the link to your website.
- Inclusion in the exhibitor page of the conference website with your company’s name, logo, website link, and 50-word marketing statement
- Receive the conference participant contact list (see details and stipulations below)
- *10% discount on a second, adjacent booth space
- *50% deposit needed to secure space
Deluxe Booth
17 Available- $1,935 for Business Members (10% discount)
- 10′ x 6′ Booth space
- One 6-foot table, two chairs, electricity access, & wireless internet access
- Day registration for Wednesday for two exhibitor representatives which includes two box lunches
- Opportunity to participate in the Exhibitor Punch Card (see details below)
- Inclusion in a pre-conference email that includes your company’s name, logo, and the link to your website.
- Inclusion in the exhibitor page of the conference website with your company’s name, logo, website link, and 50-word marketing statement
- Receive the conference participant contact list (see details and stipulations below)
- 10% discount on a second, adjacent booth space
- *50% deposit needed to secure space
End Cap Booth
4 Available- Limited Availability!
- $2,160 for Business Members (10% discount)
- 12′ x 6′ Booth space
- Two 6-foot tables, four chairs, electricity access, & wireless internet access
- Day registration for Wednesday for two exhibitor representatives which includes two box lunches
- Opportunity to participate in the Exhibitor Punch Card (see details below)
- Inclusion in a pre-conference email that includes your company’s name, logo, and the link to your website.
- Inclusion in the exhibitor page of the conference website with your company’s name, logo, website link, and 50-word marketing statement
- Receive the conference participant contact list (see details and stipulations below)
- 10% discount on a second, adjacent booth space
- *50% deposit needed to secure space
Exhibitor
Additional Details
Hall Setup
Set up for the exhibit hall is on Tuesday, November 11 from 3:00 to 7:00pm and on Wednesday, November 12 from 7:30 to 9:30am. No one will be allowed to set up outside of these time windows, no exceptions.
Deposit & Cancellation Policy
During the registration process, you will pay a 50% deposit on all purchases of booths and sponsorship opportunities. The balance will be due in August. If you need to cancel your booth, you can do so by August 31 and receive a full refund (minus a $150 processing fee). Due to the nature of sponsorship opportunities, the 50% deposit for sponsorships is non-refundable.
Contact the Team
If you should have any additional questions about the conference, the exhibit hall, or the sponsorship opportunities, please contact us at exhibitors@omcgreatgathering.org or 803.322.0232.
Booth Spaces
Each booth includes one six-foot table, two chairs, electricity access, and wireless internet access. End cap booths (limited availability) include two tables.
Day Registration
Single-day (no overnight lodging) registration for Wednesday is provided for up to two exhibitor representatives. This includes two box lunches that day.
Exhibitor Punch Card
During the exhibit hall hours, conference participants can visit with the different vendors and get a special card stamped. Those who visit all of the booths on their card will be entered into a special drawing on Wednesday evening. There will be cards of different colors with different sets of exhibitors on them (you won’t be punching the cards of every attendee!). If you don’t want to stamp cards at your booth, that is no problem. Only those exhibitors who choose to donate items (worth $50 or more) for this drawing will be part of this special punch card opportunity.
Exhibitor Email
All of the exhibitors will be mentioned in a special email that goes out to the participants before the conference. This includes your company’s name, logo, and the link to your website.
Website Exhibitor Page
All of the exhibitors will appear on the exhibitor page of the conference website with your company’s name, logo, website link, and 50-word marketing statement.
Participant Contact List
All of the exhibitors will receive a contact list of all conference participants four weeks prior to the event. We ask that you not send any emails the week preceding the conference, our “black out period” for extra communications. All emails must include an “opt-out” option.
Use the form below to let us know you how you’d like to participate as an exhibitor. Our team will be in contact soon with more information. We’re excited to have you join us!
How would you like to partcipate?
Exhibitor + Sponsor
Frequently Asked Questions
How do I learn more about the OMC Great Gathering?
You will find the conference website at omcgreatgathering.com.
How many people attended the last time this conference was held?
This is the second time that the outdoor ministry associations have come together for a joint conference. In 2019, we welcomed over 510 participants. This year’s Great Gathering is projected to draw 450 to 650 participants.
When can I set up my booth?
Set up is on Tuesday, November 11 from 3:00 to 7:00pm and on Wednesday, November 12 from 7:30 to 9:30am. No one will be allowed to set up outside of these time windows - no exceptions.
What are the exhibit hall hours?
The exhibit hall will be open from 10:00 am to 4:00 pm on Wednesday, November 12.
The exhibit hall has booths in five different rooms. Will the attendees find me?
Yes! There will be an exhibit hall map in the conference app. We will also have a map on a podium-type stand at every building entrance. Mini-maps will also be available to participants. There will be at least one staff person assigned to each exhibit hall room. These individuals will help keep traffic moving, guide people to the booths they are seeking, and remind folks of the locations of the other exhibit hall rooms. There will also be arrow stickers on the floor to guide participants from room to room. If you are still worried that folks might have trouble finding you, sign up to be a part of the exhibit hall punch card when you receive the August email.
Is there a deposit to secure space? What is the cancellation policy?
During the registration process, you will pay a 50% deposit on all purchases of booths and sponsorship opportunities. The balance will be due in August. If you need to cancel your booth, you can do so by August 31 and receive a full refund (minus a $150 processing fee). Due to the nature of sponsorship opportunities, the 50% deposit for sponsorships is non-refundable.
When is the balance due for my booth and sponsorship opportunities?
You will receive the notice of your balance in August. That will also be the time when we get the names of your representatives for the name badges. In that same email, you will get the exhibit hall shipping instructions and have the opportunity to sign up for the exhibit hall punch card.
What is the exhibit hall punch card?
During the exhibit hall hours, conference participants can visit with the different booths and get a special card stamped. Those who visit all of the booths on their card will be entered into a special drawing on Wednesday evening. There will be cards of different colors with different sets of exhibitors on them (you won’t be punching the cards of every attendee!). If you don’t want to stamp cards at your booth, that is no problem. Only those exhibitors who choose to donate items (worth $50 or more) for this drawing will be part of this special punch card opportunity. You sign up to be a part of the exhibit hall punch card when you receive your balance notice in August.
What are the booth sizes?
Regular booths are 8’ wide and 6’ deep. Deluxe booths are 10’ wide and 6’ deep. End Cap booths are 12’ wide and 6’ deep (and include two six-foot tables).
What comes with my booth fee?
Your booth comes with one 6’ table (two tables if you have an End Cap booth), two chairs, electricity access (110 volts), and wi-fi access.
What is the ceiling height?
15' is the allowable ceiling height for all booths in Room 3. For all other rooms, the allowable ceiling height is 10’.
Do I get to pick the location of my booth?
You get to choose your booth location from the six rooms of the exhibit hall. During the registration process, you will have the opportunity to indicate your top five selections in the order of preference. We will do everything in our power to avoid placing direct competitors in adjacent booths.
How many badges come with my booth?
You are provided with two name badges for each booth purchased. You may purchase additional badges for $50 each.
When can I start shipping my materials?
All of the details related to shipping your materials to Lake Junaluska will be found in the balance notice you receive in August.
Is there any kind of parking fee at Lake Junaluska Conference and Retreat Center?
No. Parking is free.
Is the exhibit hall carpeted?
Yes, all six rooms of the exhibit hall are carpeted.
Can I submit a workshop proposal?
Yes. Proposals will be accepted through March 15. Please go to the workshops page and submit your session as soon as possible.
Is there housing for exhibitors at Lake Junaluska Conference and Retreat Center?
Yes! There is limited housing available for exhibitors and sponsors at this years conference. We invite you to register for the whole week and join us for the conference - or spend a night or two before or after the exhibit hall. You will make your housing reservation directly with Lake Junaluska by visiting their website. Please note that housing fees include food service. As an alternative, you may also consider staying in one of the many hotels in the area.
Which airport should I use?
The Asheville Regional Airport (AVL) is located about 34 miles away from Lake Junaluska Conference and Retreat Center. You may find cheaper fares at Greenville-Spartanburg International Airport (GSP), which is 96 miles away.
What is the appropriate dress for the conference?
Casual! Be comfortable.